Producer Tools
These guides and reminders help make reporting, planning, and claim time easier.
Claim Prep Guide
What to document, what to photograph, and how to prepare before an adjuster visits.
Acreage Certification Guide
Everything you need to complete prior to July 15, plus what to double-check before sending certification to your agent.
Production Reporting Guide
What to gather for spring reporting: Tickets, settlement sheets, bin measurements, and more.
Important Crop Insurance Dates
January–February: early policy work
March 15: Sales closing for spring crops
Spring: Planting and acre certification at FSA
July 15: Acreage certification Due
August: Billing
Fall: Claims and harvest reviews.
December 1: Sales closing for PRF
Acreage Certification Reminders
Planted acres by crop and field
Irrigated vs non-irrigated acres
Prevent plant acres
Plant dates
Any landlord changes
Updated maps if fields were reshaped or split
Pivot additions or well changes
Certify at the FSA then send 578’s to us.
Pre-Harvest Review
Useful in August/September:
Compare current yield potential to your unit guarantees
Identify any problem farms or drowned-out areas
Check for qualifying losses
Note grain quality issues early
Review hail claims or wind damage
Get prior years grain measured in still in bins
A 10-minute review here prevents issues later.
Production Reporting Reminders
Production broke down to field or section
Calibration Records
Grain Cart Records
Settlement sheets
Farm-stored bushels
Bin measurements (diameter, height, grain depth)
Any production fed to livestock
Claims Prep Reminders
If you think you may have a loss:
Call or text us before you destroy or harvest any problem acres
Take photos of damage
Document planting dates
Keep samples if grain quality is questionable
Mark fields on your maps
Keep elevator discounts and grade sheets
We’ll help file the notice and coordinate the adjuster.
*Do not destroy, replant, or harvest affected acres until released by an approved adjuster
Year-End Planning
APH review (identify low years to exclude or clean up)
Unit structure comparison
Break-even yield analysis
PRF review and change options
Hail options for the coming season
Field-by-field risk notes.
New Land Intake Form
For growing farms or new leases:
FSA farm/tract
Landlord name & share %
Irrigation details
Planting intentions
This makes onboarding new acres quick and mistake-free.
Need Help?
If you want help with any of these tools or want to sit down and review your acres, reach out anytime